ERP System

Why ERP ?

Enterprise Resource Planning or ERP is a process of using technology to connect all departments and functions within an organization into a unified system and enable data flow between them. An ERP software is designed to automate the sharing of information, avoid the duplication of data, provide data integrity and facilitate informed decision taking. All-in-all, it is an advanced technology enabled system that serves each department's specific needs, while making business management a hassle-free affair.

An ERP system could be ineffective unless carefully implemented. Improper implementation can also lead to failure rather than profit for businesses. Successful ERP implementation is one of the key factors in getting quick ROI.

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How Does An ERP System Work?

The intrinsic characteristic of any ERP program at its most basic level is to combine complex functions conducted in multiple departments into one framework. ERP systems streamline business processes and information across the entire organization, remove barriers that existed between departments and make corporate data easily accessible.

In addition to providing department-wise synchronization, ERP software also automates and simplifies daily business processes. ERP systems also include multiple modules, each of which is typically designed to focus on maintaining workflow of a specific business area. Unlike standalone business management systems in which information is manually entered to generate consolidated reports, an ERP solution allows employees to generate any report automatically from a single system, without any additional effort. Other ERP offerings include interactive dashboards to help the staff easily and swiftly understand business performance based on key metrics, in a single glance.

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Key Benefits Of ERP Systems

In today's complex business world, it is quite impossible to ignore the impact of an ERP system. Because all organizational data and processes are managed through ERP systems, enterprises can integrate different departments and improve the overall workflow, resulting in significant savings.

The primary objective of implementing an ERP system is to bring business benefits as detailed in the following:

ERP for Small Business
While ERP systems can manage any business operation, the requirements of a large enterprise and a small or medium-sized enterprise are never the same, even if they belong to the same industry vertical.
ERP for small businesses are applications that are scaled-down models designed with fewer or only relevant features and are more cost-effective.
On-Premise or Cloud ERP
Traditional ERP systems require physical servers and hardware installation on a company's premises.
Unlike these, in cloud-hosted or web-based deployment models, the program is hosted on remote servers, making the information stored in it more accessible to users. Employees can freely use the ERP systems from anywhere and on any device that has an internet connection.
Industry Specific ERP
Unlike one-size-fits-all, the latest ERP systems are tailored with functionalities to support the organization's specific, unique needs.
These ERP applications ensure quick business process optimization and quicker adaptation to changing market demands.
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Modules Of ERP

ERP systems help organizations with a centralized application to manage different departments and their functions. Some of the most crucial modules that are found in an ERP system are mentioned below:

ERP Module One


This module enables businesses to manage every aspect of financial transactions, both inflows and outflows. The tool tracks all monetary transactions of a business such as expenditures, ledgers, bank statements, budgeting, payment, etc., allowing users to access any data with ease.

ERP Module Two


The Customer Relationship Management (CRM) module in an ERP system helps organizations manage customer data and transactions more effectively. Using this module, businesses can enhance their customer service and build strong business relationships that would result in more sales.

ERP Module Three


Human capital management (HCM) module helps the HR team to record, track, and manage employee information related to their performance, job skills, attendance, payroll, payment reports, reimbursement and more.

ERP Module Four


The production module includes material requirements planning (MRP) features that are a major prerequisite for the manufacturing industry. It enables organizations dealing in production to outperform their competitors while meeting the highest manufacturing standards.

ERP Module Five


The sales module has multiple features including sales queries, inquiry analysis, quotation drafting, accepting and handling sales orders, drafting invoices and other activities that support faster lead conversion while enhancing future opportunities for lead generation.

ERP Module Six


The inventory module keeps track of all stocks and traces their current location in the warehouse or stores. This module enables warehouses to optimize inventory and reduce wastage of space. Although best suited for retail and warehouse management, it has uses in many other industries.

ERP Module Seven

Supply Chain

The supply chain management module ensures businesses experience a hassle-free flow of products from manufacturers to consumers. It is typically used by suppliers, manufacturers, distributors, warehouses, storage facilities and retailers.

ERP Module Eight

Quality Control

The important characteristics of quality control management module in ERP systems include high quality, commitment, quick response, decisions based on data, employee participation and an efficient quality management culture to transform your business and build a well-organized structure.

ERP Models

Cloud ERP

The cloud ERP systems can be either private or public. The online IT resources are made available through public cloud ERP systems by external service providers. Companies using the service would only have to pay the fee for the resources used. In private cloud ERP systems, IT resources are owned by the organization and can be accessed only by its employees. Both provide excellent means for quick ERP deployment, with cost advantages.

On-Premise ERP

On-premise ERP systems run applications on servers that are set up in the organization's premises. Companies using an on-premise ERP solution have direct control on the operations and maintenance of servers and storage. This requires higher investments in terms of expenses and resources spent on their upkeep.

Hybrid ERP

A hybrid ERP is a combination of both cloud and on-premise systems. Organizations using a hybrid ERP system can continue to operate critical business data under their control, in their own data centers. At the same time, they can also gain advantages in storing massive data volumes through a flexible and scalable cloud ERP system.

Factors To Consider While Choosing An ERP Software

For a business that is growing constantly, you need to make sure the ERP systems can sustain its expansion. In other words, you need to identify the ERP system that is best for your business, considering future expansions and growth opportunities. Here are some of the fundamental factors you need to consider while choosing an ERP software:

Organizations need consolidated information from different departments to get the complete business overview required for decision making. Multiple departments produce multiple sets of reports, all of which need to be consolidated. Doing this manually is both time-consuming and can lead to mistakes. Integrated ERP systems simplify restructuring and reduce errors in reporting.

Another key consideration for any company that operates internationally is whether the ERP system is capable of handling multiple currencies and complies with tax regulations. The right ERP software would demonstrate these capabilities efficiently. The system provides multi-currency support and responds instantly to changes in local tax regulations.

The best ERP systems standardize business processes through a centralized interface, thus providing greater access to organizational data. This helps companies monitor, handle and have greater control over all departments and processes.

Every ERP system needs to be customized to suit specific business requirements and objectives. It enhances the efficiency of the ERP system in providing simplification in operations, seamless mapping of business processes and meeting the reporting requirements.

Scalability is the capability of an ERP system to support the increasing volume of operational data or business growth. It's an essential quality that allows users to easily set up new business processes and streamline them to maximize productivity.

Cloud ERP systems on the market are relatively new because businesses already use on-premise systems. In such cases, there is a lot of data stored in the legacy systems that cannot be moved into the new system instantly.
A best suited ERP solution ensures co-existence and synchronization between on-premise and cloud systems. This two-tier implementation would help businesses to continue using their existing software while getting introduced to agile cloud systems for new divisions, without disrupting ongoing processes.
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Enterprise ERP Trends

Mobile ERP

ERP systems are available now on mobile phones. Employees get access to reports in real time and can access dashboards anytime, anywhere.

Cloud ERP

The benefits of cloud ERP systems are becoming evident across all industries. Business information is stored in remote servers which employees can easily access, irrespective of their geographical location or the device they are using.

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Whether you're a Small or Medium Business owner looking for a cloud-based ERP solution to improve productivity, or a large business that needs to support and grow all-round business development, our AI-powered ERP systems are designed and developed to help your business thrive.

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